City of Grand Island Legal Secretary in Grand Island, Nebraska

DescriptionPerform a variety of responsible, confidential and complex legal secretarial and clerical duties and provide highly responsible staff assistance to the City Attorney's office.Essential FunctionsDisplay honest, trustworthy, and ethical behavior when dealing with internal and external customers. Establish and maintain cooperative working relationships with those contacted in the course of work.Regular attendance that is punctual and dependable is required.Act as receptionist; screen calls, visitors and mail; respond to sensitive requests for information and assistance; provide general information and assistance to City staff and the public. Schedule appointments, meetings, court appearances, and travel arrangements for the Attorney; take messages regarding appointments and court appearances.Research information related to codes, ordinances, statutes and regulations for the attorneys. Perform a wide variety of complex, responsible, and confidential duties for the Attorney; compose and type necessary correspondence to officers, victims, attorneys and witnesses.Perform general clerical work including filing and maintaining a variety of logs and records; file and index office records and legal documents including bankruptcy cases, legal opinions, and ordinances.Type and proofread a wide variety of letters and legal documents including pleadings, motions, briefs, contracts, leases, resolutions, affidavits and ordinances; type from rough draft, verbal instruction or transcribing machine recordings; independently compose correspondence related to responsibilities assigned.Compile and assemble various legal materials from files and other sources for the Attorney's use in providing legal assistance and in the preparation of other legal documents and opinions; prepare preliminary drafts of legal forms for review and finalization by Attorney.Operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disc storage and filing.Maintain the City Code and upload new sections and amendments into web page.Perform related duties as assigned.QualificationsKnowledge of:Legal terminology and the forms and documents used in legal secretarial and clerical work.Legal procedures and practices involved in composing, processing and filing a variety of legal documents.Standard legal references and their contents.Modern legal and general office practices and procedures including legal correspondence, filing and standard office equipment.Methods of research and sources of legal information.Principles and procedures of record keeping and reporting.Principles and practices of supervision, training and personnel management.English usage, spelling, grammar and punctuation.Principles and techniques of business letter writing.Ability to:Maintain confidential data and information.Learn the court and administrative system, legal procedures and rules governing the State of Nebraska and Federal Courts and agencies.Perform responsible legal secretarial work involving the use of independent judgment and personal initiative.Independently prepare routine legal documents, correspondence and memorandums.Interpret and apply Federal, State and local policies, procedures, laws and regulations.Operate a variety of modern office equipment including a computer.Type at a speed necessary for successful job performance.Communicate clearly and concisely, both orally and in writing.Supplemental InformationAny combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:Experience:Five years of increasingly responsible legal secretarial experience including experience in a law office or court system.Training:Equivalent to the completion of the twelfth grade supplemented by specialized legal secretarial training.License or Certification: None required.Working Hours:Monday-Friday 8 a.m.-5 p.m. Oth